Marketing / Proposal Coordinator

Business Development, Marketing and Proposals · Woodbridge, Ontario
Department Business Development, Marketing and Proposals
Employment Type Permanent
Minimum Experience Experienced

McIntosh Perry is growing to meet demand – and we need you! As a growing multi-disciplinary engineering and related professional services firm, we are building on our strong National reputation by maintaining our commitment to ethical work practices, a quality product and exceptional service. With more than 600 employees in offices across Canada, McIntosh Perry is expanding its scope and looking for new talent to join our supportive, dynamic team. Our core values validate everything we have believed in since our company started:


Walk a mile in someone else’s shoes - Treat others as they would like to be treated

Make Momma proud - Do the right thing

Every McIntosh has a core - Be a leader

Pass. Shoot. Score. - Becoming excellent together

Did you dot the i’s and cross the t’s? - Personal responsibility

Don’t forget to cut the ribbon - Making a difference


If you are looking for an opportunity to work with a collaborative, hard-working and dedicated team of professionals and have fun, then this could be the right opportunity for you.



As a member of our Business Development, Marketing and Proposals team, you can work remotely from anywhere in Ontario; your duties will include, but are not limited to: 

  • Organize proposal development efforts (coordinate kickoff and validation meetings, plan production schedules, compose and edit text, and manage the proposal’s delivery) in close coordination with the Proposal Lead and Proposal Team; 
  • Work closely with pursuit teams to develop illustrations, organization charts, process flows, Gantt charts, and other related materials; 
  • Develop a proposal outline document for each proposal pursuit, creating a detailed schedule and manage deliverables from contributors will be fundamental to lead to a successful proposal; 
  • Ensure RFP/RFQ compliance, drafting standard proposal sections, facilitating proposal reviews and controlling quality check on the final document; 
  • Develop proposal storyboards and participating in proposal review team meetings. In the event where multiple disciplines are required in a submission, coordinate the information in such manner that the content is consistent across all disciplines; 
  • Contribute to proposal sections, including executive summaries, project descriptions (qualification summaries), value-added pieces and CVs as required; 
  • Monitor and search proposal RFP sources to identify relevant opportunities and distribute to appropriate Technical Service leads  
  • Participate and track proposal debriefs and share lessons learn with proposal teams 
  • Assist with managing, monitoring, and maintaining a proposal database, files, and system through appropriate information management systems; and 
  • Support other marketing initiatives when required, such as collateral creation (presentations, brochures, etc.) 



  • Minimum of 5 years of experience in proposal development with previous experience working in Engineering Consulting or Professional Services firms is preferred; 
  • Experience in graphic design;  
  • Experience with Deltek Vision or a similar system is considered an asset;  
  • A self-motivated team member who demonstrates initiative to go above and beyond the task at hand with the ability to manage multiple proposals and setting priorities within a demanding deadline driven environment; 
  • Ability to work with a team, working towards common goals and objectives; 
  • Ability to work overtime to meet tight proposal deadlines; 
  • Strong language and writing skills with the ability to proofread and edit proposal material (technical and marketing content); and 
  • Proficient in MS Office, MS Project, Adobe Creative Suite including InDesign. 


McIntosh Perry is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients.

McIntosh Perry welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Thank You

Your application was submitted successfully.

  • Location
    Woodbridge, Ontario
  • Department
    Business Development, Marketing and Proposals
  • Employment Type
  • Minimum Experience