Reception/Office Administrator

Administration · Woodbridge, Ontario
Department Administration
Employment Type Permanent
Minimum Experience Mid-level

You didn't go to school to be a number in a big machine, so why work for one? By joining McIntosh Perry, you will be able to make an impact in the communities where you live and work. Our Core Purpose - Turning Possibilities Into Reality represents our commitment to solving problems, getting things done and moving forward through collaboration with clients and teams.


Our team's expertise, gained through decades of experience, means clients can rely on us to quickly deliver high-quality and successful projects.

As one of the country’s fastest growing engineering firms with more than 800 project managers, engineers, technical experts and problems solvers across North America, McIntosh Perry is proud to be a Platinum Club Winner of Canada’s Best Managed Companies.


Our core values validate everything we have believed in since our company started:

 

Walk a mile in someone else’s shoes - Treat others as they would like to be treated

Make Momma proud - Do the right thing

Every McIntosh has a core - Be a leader

Pass. Shoot. Score. - Becoming excellent together

Did you dot the i’s and cross the t’s? - Personal responsibility

Don’t forget to cut the ribbon - Making a difference

 

If you are looking for an opportunity to work with a collaborative, hard-working and dedicated team of professionals and have fun delivering high-quality projects regardless of the project size, we are looking for new talent to join our supportive and dynamic team and enable you to turn possibilities into reality. This position will require a physical in the office presence between the hours of 8 am to 5 pm, Monday to Friday.

 

DUTIES AND RESPONSIBILITIES

As a member of our Shared Services team, your duties will include, but are not limited to:

Reception & Administrative Tasks

  1. Responsible for purchasing supplies, maintaining inventory to identify appropriate re-order points to ensure uninterrupted service;
  2. Provide general administrative/clerical support including receiving/distribution of mail, couriers, reception duties, binding of documents;
  3. Create, order and distribute business cards via the business card portal;
  4. Monitor the INFO email box or inbound leads and other notices and distribute to appropriate people;
  5. Open Opportunities/Proposal/Projects in the ERP system as a back up resource;
  6. Lead office organization initiatives in compliance with safety protocols;
  7. Be apart of the Joint Health and Safety Committee and conducting quarterly office inspections, reporting and addressing potential safety hazards;
  8. Other duties will involve over time as relationship continue to evolve.

Office Coordination Tasks

  1. Vendor Management;
  2. Oversee facility management, including coordinating repairs, inspections, managing maintenance schedule and cleaner schedules;
  3. Main point of contact for managing and allocation of key fobs/access cards;
  4. Take the lead with organizing and coordinating office operations and procedures, including managing scheduling of staff in offices & workspace allocation;
  5. Coordinates training requirements, including organizing rooms for employee training, printing training certificates and filing them, accordingly, reviewing training policies, and updating training systems;
  6. Supports executives on an as needed basis with administrative tasks including travel and other coordination;
  7. Other duties will involve over time as relationship continue to evolve.


 

QUALIFICATIONS

  1. Demonstrated experience in office coordination activities and administrative support;
  2. Experience with resolving inquiries to ensure internal customer service is maximized;
  3. Advanced MS office skills;
  4. Excellent written and oral communication skills in order to communicate with customers in person, by phone and email;
  5. Demonstrated experience prioritizing day to day work, time management and organizational skills as well as working with minimal supervision with focus on delivery;
  6. Ability to multitask and work within a changing environment;
  7. Ability to effectively deal with problems requiring solutions in a timely manner;
  8. Self motivating and willing to take initiative using good judgement in appropriate circumstances.

 

Eligibility to Work in Canada - It is important that you are legally eligible to work in Canada at the time an offer of employment is made. You may be requested to provide proof of eligibility at that time.


McIntosh Perry is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients.

McIntosh Perry welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.


(Referral Code - Class B)

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  • Location
    Woodbridge, Ontario
  • Department
    Administration
  • Employment Type
    Permanent
  • Minimum Experience
    Mid-level