Administrative Assistant

Western Canada Infrastructure · Peace River, Alberta
Department Western Canada Infrastructure
Employment Type Permanent
Minimum Experience Mid-level

You didn't go to school to be a number in a big machine, so why work for one? By joining McIntosh Perry, you will be able to make an impact in the communities where you live and work. Our Core Purpose - Turning Possibilities Into Reality represents our commitment to solving problems, getting things done and moving forward through collaboration with clients and teams.

 

Our team's expertise, gained through decades of experience, means clients can rely on us to quickly deliver high-quality and successful projects.

 

As one of the country’s fastest growing engineering firms with more than 800 project managers, engineers, technical experts and problems solvers across North America, McIntosh Perry is proud to be a Platinum Club Winner of Canada’s Best Managed Companies.

 

Our core values validate everything we have believed in since our company started:

 

Walk a mile in someone else’s shoes - Treat others as they would like to be treated

Make Momma proud - Do the right thing

Every McIntosh has a core - Be a leader

Pass. Shoot. Score. - Becoming excellent together

Did you dot the i’s and cross the t’s? - Personal responsibility

Don’t forget to cut the ribbon - Making a difference

 

If you are looking for an opportunity to work with a collaborative, hard-working and dedicated team of professionals and have fun delivering high-quality projects regardless of the project size, we are looking for new talent to join our supportive and dynamic team and enable you to turn possibilities into reality.

 

DUTIES AND RESPONSIBILITIES

As a member of our Western Canada Infrastructure team working from our Peace River office, your duties will include, but are not limited to:

  • Completing various tasks to assist Division Managers and Office Coordinator;
  • Assisting with invoicing on a monthly basis;
  • Assisting with proposals, including coordination, preparation, etc.;
  • Supporting Division Managers with financial metrics;
  • Preparing Project Schedules for proposals using software such as Microsoft Project;
  • Working with spreadsheets related to proposals, financials, etc.;
  • Regularly updating corporate resumes;
  • Providing miscellaneous word processing support for general correspondence and other materials;
  • Daily sorting/filing of incoming project paperwork;
  • Creating project files;
  • Performing project and accounting related filing;
  • Ensuring staff are following filing guidelines;
  • Preparing packages for the courier;
  • Assist with office safety inspections and requirements; and
  • Provide onboarding assistance to new employees.

 

QUALIFICATIONS

  • Post-secondary education in office administration;    
  • Excellent verbal and written communication skills in English; 
  • Minimum 1 year related work experience; 
  • Previous work experience within a fast-paced environment undergoing change would be an asset; 
  • Excellent organizational and time management skills to respond to changing priorities and handling multiple tasks to support a large number of technical staff and managers; 
  • Strong customer service orientation; 
  • Ability to carry out detail-oriented tasks accurately and independently; 
  • Highly proficient on computer software applications including Microsoft Word, Outlook, PowerPoint and Excel; and 
  • Willingness to work in a team environment, assisting team members and contributing to the overall objectives of the team.  

 

McIntosh Perry is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients.

 

McIntosh Perry welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

 

(Referral Code - Class B)

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  • Location
    Peace River, Alberta
  • Department
    Western Canada Infrastructure
  • Employment Type
    Permanent
  • Minimum Experience
    Mid-level